Room Block
GUIDE
Need to know where to start with booking room blocks for your big day? Our handy guide below helps you identify the difference between varying hotels and what to expect when booking into blocks. After you've read through the tips, we'll put you in contact with our travel agent who will pull all of the necessary agreements for you. Free of charge!
1. Call hotel and request to be transferred to the sales department.
2. Let the sales manager know that you would like to set up a room block for your wedding. They will ask for details like your wedding date, number of guests expected to reserve rooms, what kind of beds you want, etc.
3. The Sales Manager will check for availability at the hotel for your given dates (make sure you reserve rooms for the night prior and the night of the wedding!) and provide you with all information including the discounted rate and the cut-off date for your guests to make reservations.
4. Make sure the sales manager is sending you the agreement or contract (if there is one) via email. Sometimes they forget, so follow-up phone calls are necessary. Keep note of this in the tracker.
Examples include: Holiday Inn, Best Western, Ramada Inn, Hampton Inn, etc.
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standard hotels room blocks
1. What is the cut-off date for guests to reserve rooms at the discounted rate?
2. If guests arrive earlier or later than the room block dates, will they still receive the discounted rate pending availability?
3. Is this a courtesy block? (Meaning that the rooms aren't technically BLOCKED, they're just available at a discounted rate).
4. Is there any financial penalty for rooms not being filled?
5. If the room block gets filled, may guests still receive the discounted rates pending availability?
Don't forget to ask these important questions to each hotel!
Questions checklist for standard hotels
1. Call hotel and request to be transferred to the sales department.
2. Let the sales manager know that you would like to set up a room block for your wedding. They will ask for details like your wedding date, number of guests expected to reserve rooms, what kind of beds you want, etc.
3. The Sales Manager will check for availability at the hotel for your given dates (make sure you reserve rooms for the night prior and the night of the wedding!) and provide you with all information including the discounted rate and the cut-off date for your guests to make reservations.
4. The sales manager will also make you aware of the Attrition rate. The Attrition Rate is the minimum percentage of rooms you must fill to avoid financial penalty.
5. Most hotels at this level will require you to sign a contract and provide credit card information in order to officially reserve the room block. Some may also require a deposit from you at the time of booking. There may be additional stipulations so be aware of any extra costs or liability fees! These will be outlined in the contract/agreement the hotel sends you. Make sure to follow-up with the appropriate party if you do not receive a copy of your contract or agreement, and make sure to read all details prior to signing!
Examples include: Ritz Carlton, Beachfront Hotels, Large casinos or resorts, etc.
$$$-$$$$
higher-end hotel room blocks
back to client area
1. What is the attrition rate? (If not given to you.)
2. What is the cut-off date for guests to reserve rooms at the discounted rate?
3. If guests arrive earlier or later than the room block dates, will they still receive the discounted rate pending availability?
4. If the room block gets filled, may guests still receive the discounted rates pending availability?
Don't forget to ask these important questions to each hotel!